Title IX Sexual Harassment Procedure

Surry Community College strives to make its campuses inclusive and a safe and welcoming learning environment for all members of the College community. Pursuant to multiple federal and state laws and administrative regulations and pursuant to College policy, the College prohibits discrimination in its educational programs and activities based on sex.

Title IX is a comprehensive federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Under Title IX, discrimination on the basis of sex includes quid pro quo harassment; sexual harassment; and sexual assault, stalking, dating or domestic violence (collectively referred to as “sexual harassment”). The College’s Title IX Coordinator has oversight responsibility for handling sexual harassment complaints and for identifying and addressing any patterns and/or systemic problems involving sexual discrimination or harassment. 

All allegations involving sexual harassment should be directed to the College’s Title IX Coordinator (for students the Vice President of Student Service) and addressed under these procedures. For other complaints of discrimination and harassment not related to sexual harassment, refer to Unlawful Discrimination Procedure.

Definitions

The following definitions shall apply to the Title IX Sexual Harassment procedure. The definitions are not intended to operate as speech codes, promote content and viewpoint discrimination or suppress minority viewpoints in the academic setting. Indeed, just because a student’s speech or expression is deemed offensive by others does not mean it constitutes discrimination or harassment.

In applying these definitions, College administrators shall view the speech or expression in its context and totality and shall apply the following standard: the alleged victim subjectively views the conduct as discrimination or harassment and that the conduct is objectively severe or pervasive enough that a reasonable person would agree that the conduct is discriminatory or harassing.

Actual Knowledge - notice of sexual harassment or allegations of sexual harassment by the Title IX Coordinator or any College official who has authority to institute corrective measures on behalf of the College. Actual knowledge is not met when the only College official with actual knowledge is a respondent.

Complainant - an individual who is alleged to have been subjected to conduct that could constitute sexual harassment, as defined in these Procedures, and who was participating or attempting to participate in the College’s education program or active at the time of the alleged sexual harassment

Confidential Employees - 1) employees with confidentiality bestowed by law or professional ethics, such as lawyers, medical professionals, clergy, and mental health counselors; 2) employees whom the College has specifically designed as Confidential Employees for the purpose of providing support and resources to a Complainant; 3) employees conducting human subjects research as part of a study approved by the College’s Institutional Review Board. The College has designated the following as Confidential Employees: licensed professional counselors, health service providers.

Consent - Knowing, voluntary, and clean permission by word or action to engage in sexual activity. Consent is evaluated from the perspective of what a reasonable person would conclude are mutually understandable words or actions. Reasonable reciprocation can establish consent. Consent to some sexual contact (such as kissing and fondling) cannot be assumed to be consent for other sexual activity (such as intercourse). A current or previous intimate relationship is not sufficient to constitute consent.

Consent has not been obtained in situations where the individual: i) is forced, coerced, pressured, manipulated or has reasonable fear that they will be injured if they do not submit to the act; ii) is incapable of giving consent or is prevented from resisting due to physical or mental incapacity (including being under the influence of drugs or alcohol); or iii) has a mental or physical disability which inhibits his/her ability to give consent to sexual activity.

Dating Violence - violence on the basis of sex committed by a person who is or has been in a social relationship of a romantic or intimate natures with the Complainant. For the purposes of this definition, Dating Violence includes but is not limited to sexual or physical abuse or the threat of such abuse.

Domestic Violence - violence on the basis of sex committed by a current or former spouse or intimate partner of the Complainant; by a person with whom the Complainant shares a child in common; by a person with whom the Complainant cohabitates or has cohabitated as a spouse or intimate partner; by a person similarly situated to a spouse of the Complainant under the domestic violence laws of the State; or by any other person against an adult or youth Complainant who is protected from that person’s acts under the domestic laws of the State.

Education Program or Activity - for purposes of these procedures, this means any locations, events, or circumstances over which the College exercised substantial control over both the respondent(s) and the context in which the alleged sexual harassment occurs. It also means any building owned or controlled by a student organization that is officially recognized by the College.

Formal Complaint - a verbal or written report alleging sexual harassment against a Respondent that objectively can be understood as a request for the College to investigate the allegation(s) and make a policy violation determination. A Formal Complainant initiates a formal grievance process in which parties are entitled to due process protections. A Formal Complainant is separate and distinct from a Report, which provides only notice to the College of an allegation or concern about sexual harassment and provides an opportunity for the Title IX Coordinator to provide information, resources, and supportive measures.

Informal Resolution - a resolution reached regarding an allegation of sexual harassment without the filing of a formal complaint. Informal resolution may include mediation, facilitated dialogue, conflict coaching, restorative justice, or other models of alternative dispute resolution. Informal resolution cannot be used for a student’s allegation of sexual harassment against a College employee.

Report - notice the College of an allegation or concern about sexual harassment that provides an opportunity for the Title IX Coordinator to provide information, resources, and supportive measures. When the College receives a Report of alleged sexual harassment, the College is deemed to have knowledge of conduct that reasonably may constitute sexual harassment.

Respondent - an individual who has been reported to be the perpetrator of conduct that could constitute sexual harassment.

Retaliation - to intimidate, threaten, coerce, or discriminate against any person by the College, student, employee, or a person authorized by the College to provide aid, benefit, or service under the College’s education program or activity, for the purpose of interfering with any right or privilege secured by law or policy, or because the person has made a report or complaint, testified, assisted, participated, or refused to participate in any manner in an investigation, proceeding, or hearing under these Procedures.

Sexual Assault - an offense that meets the definition of rape, fondling, incest, or statutory rape as used in the FBI’s Uniform Crime Reporting system.

Sexual Harassment - a form of sex discrimination that means harassment on the basis of sex. Sexual harassment includes hostile environment harassment, quid pro quo harassment; or any instance of sexual assault, dating violence, domestic violence, or stalking.

Hostile environment harassment is unwelcome sex-based conduct, which based on the totality of the circumstances, is subjectively and objectively offensive and is so severe or pervasive that it limits or denies a person’s ability to participate in or benefit from the College’s education program or activity.

Hostile environment harassment is a fact-specific inquiry that includes consideration of the degree to which the conduct affected the Complainant’s ability to access the College’s education program or activity; the type, frequency, and duration of the conduct; the parties’ ages, roles, previous interactions, and other factors that may be relevant; the location of the conduct and the context in which the conduct occurred; and any other sexual harassment in the College’s education program or activity.

Quid pro quo harassment is when a College employee or agent who provides an aid, benefit, or service under the College’s education program or activity and explicitly or impliedly conditions the provision of such aid, benefit, or service on a person’s participate in unwelcome sexual conduct.

Stalking - engaging in a course of conduct on the basis of sex, directed at the Complainant, which would cause a reasonable person to fear for his/her safety or the safety of others or suffer substantial emotional distress.

Standard of Evidence - the College uses preponderance of the evidence as the standard for proof of whether a violation of this policy has occurred. In the student due process hearing and employee grievance process, legal terms like “guilt”, “innocence” and “burden of proof” are not applicable. Student and employee due process hearings are conducted to take into account the totality of all evidence available from all relevant sources. The College will find the respondent either “responsible” or “not responsible” for violating these procedures.

Supportive Measures - individualized services reasonably available that are non-punitive, non-disciplinary, and not unreasonably burdensome to the other party that are designed to ensure equal educational access, protect safety, or deter sexual harassment. Examples of support measures are counseling, extensions of deadlines or other course-related adjustments, modifications of work or class schedules, campus escort services, mutual restrictions on contact between the parties, leaves of absences, increased security and monitoring of certain areas of the College, and other similar measures.

Title IX Coordinator - for purposes of these Procedures, the Title IX Coordinator refers to Forrest Lineberry. The Title IX Coordinator’s office is in A-Building, Room 160. The phone number is 336-386-3244 and the email is lineberryf@surry.edu.

Deputy Title IX Coordinators- for purposes of these Procedures, the Title IX Deputy Coordinator refers to Mrs. Melonie Weathers. Mrs. Weathers’ office is in A-Building, Room 210-B. The phone number is 336-386-3207 and the email is weathersm@surry.edu.

Scope and Applicability

These Procedures apply to the conduct of and protect:

1. College students and applicants for admission into the College
2. College employees and applicants for employment
3. College student organizations
4. Third parties participating in a College education program or activity

These procedures apply to conduct that occurs in a College education program or activity or under circumstances where the College has disciplinary authority and of which the College has knowledge.

When a party is participating in a dual enrollment program, the College will coordinate with the party’s school district to determine jurisdiction and coordinate providing supportive measures based on allegations and identities of the parties.

Reporting

Reporting to Local Law Enforcement
Individuals may report Sexual harassment directly to local law enforcement agencies by dialing 911. Individuals who make a criminal allegation may also choose to pursue College’s grievance procedure simultaneously. A criminal investigation into the matter does not release the College from its obligation to conduct its own investigation (nor is a criminal investigation determinative of whether sexual harassment has occurred). However, the College’s investigation may be delayed temporarily while the criminal investigators are gathering evidence. In the event of such a delay, the College must make available supportive measures when necessary to protect the alleged complainant and/or the College community. 

Individuals may choose not to report alleged sexual harassment to law enforcement authorities. The College respects and supports individuals’ decisions regarding reporting; nevertheless, the College may notify appropriate law enforcement authorities if required or warranted by the nature of the allegations. 

Reporting to College Officials
The College’s Title IX Coordinator oversees compliance with these Procedures and Title IX regulations. Questions about these procedures should be directed to the Title IX Coordinator. Anyone wishing to make a report relating to sexual harassment may do so by reporting the concern to the College’s Title IX Coordinator or Deputy Coordinator in person, by mail, telephone, email, or any other means that results in the Title IX Coordinator or Deputy Coordinator receiving the person’s verbal or written report of alleged sexual harassment.

Employees’ Mandatory Reporting
All College employees, including student-employees, other than those deemed Confidential Employees, are Mandated Reporters and are expected to promptly report all known details of actual or suspected sexual harassment to appropriate officials immediately. Failure of a Mandated Reporter to report an incident of sexual harassment of which they become aware is a violation of College Policy and my subject the employee to disciplinary action.

Confidential Employees’ Reporting
Confidential Employees designated by the College are not required to report actual or suspected sexual harassment. Confidential Employees must, however, provide a Complainant with the Title IX Coordinator’s contact information and offer options and resources without any obligations to inform an outside agency unless otherwise required by law.

External Contact Information

Concerns about the College’s application of these Procedures and compliance with certain federal civil rights laws may be addressed to:

Office of Civil Rights (OCR)
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-1100
Email: OCR@ed.gov
Phone: (202) 453-6012

Equal Employment Opportunity Commission (EEOC)
131 M Street, NE
Washington, D.C. 20507
Email: info@eeoc.gov
Phone: 1-800-669-4000

Title IX Grievance Procedures

Scope

1. Use of these grievance procedures applies to reports alleging sexual harassment carried out by employees, students, or third parties.
2. All reports of sexual harassment are taken seriously. At the same time, those accused of sexual harassment are presumed “not responsible” throughout this grievance procedure.

Initial College Response and Assessment

1. After receiving a report of sexual harassment, the Title IX Coordinator takes immediate and appropriate steps to:
   1. Communicate with the individual who reported the alleged conduct;
   2. Implement supportive measures to eliminate and prevent the recurrence of sex harassment, deter retaliation, remedy the effects of sex harassment, and provide due process rights during a College investigation;
   3. Provide the individual with a copy of this policy and procedure; and
   4. Determine whether the alleged conduct, as described by the reporting party, falls within the scope of this policy and if so, initiate the investigation and resolution procedures outlined below.
   5. The Title IX Coordinator may delegate the authority to take some or all of these steps to a Deputy Title IX Coordinator.
2. Supportive Measures
   1. A Party may seek modification or reversal of the College’s decision to provide, deny, modify, or terminate supportive measures applicable to the Party. A request to do so should be made in writing to the Title IX Coordinator.
   2. An impartial employee who has authority to modify or reverse the decision will determine whether to provide, deny, modify, or terminate the supportive measures if they are inconsistent with the definition of supportive measures and defined in this Procedure.
   3. The College will also provide the Parties with the opportunity to seek additional modification or termination of supportive measures applicable to them if the circumstances materially change.
3. There is no time limitation on providing a Formal Complaint to the Title IX Coordinator. However, if the Respondent is no longer subject to the College’s jurisdiction and/or significant time has passed, the ability to investigate, respond, and/or provide remedies may be more limited or impossible.
4. False Allegations and Evidence
   1. Deliberately false and/or malicious accusations under this Policy or Procedure are a serious offense and will be subject to appropriate disciplinary action. This does not include allegations that are made in good faith but are ultimately shown to be erroneous or do not results in a determination of a Policy violation.
   2. Witnesses and Parties who knowingly provide false evidence, tamper with or destroy evidence, or deliberately mislead an official conducting an investigation or resolution process can be subject to discipline under appropriate College policies, procedures, and rules.
5. Emergency Removals/Administrative Leave
   1. The College may remove a student Respondent, upon receipt of a report, Formal Complaint, or at any time during the grievance process, on an emergency basis when the College performs an individualized safety and risk analysis and determines that an imminent and serious threat to the health or safety of any student or other individual justifies removal.
      1. The risk analysis performed by the Crisis, Assessment, Response, and Evaluation Team (CARE) must recommend to the appropriate College official to implement or stay an emergency removal of a student and the conditions and duration of such emergency removal. 
      2. In all cases in which an emergency remove is imposed, the student shall be given notice and an opportunity to challenge the removal decision immediately following the removal by submitting a written appeal to the President.
      3. Violation of an emergency removal under this Procedure is grounds for independent disciplinary action, up to and including suspension or expulsion.
   2. The College may place an employee on suspension with pay upon receipt of a report, Formal Complaint, or at any time during the grievance process. An employee does not have a right to appeal a determination to place the employee on suspension with pay pending the conclusion of the Title IX grievance procedure. Violation of the terms of suspension is grounds for independent disciplinary action, up to and including dismissal.
6. The Title IX Coordinator may administratively close a Formal Complaint of sexual harassment at any time if:
   1. The Compliant voluntarily withdraws any or all of the allegations in the Compliant and the Title IX Coordinator declines to initiate a Complaint;
   2. The Respondent is no longer enrolled or employed by the College;
   3. The College is unable to identify the Respondent after taking reasonable steps to do so; or
   4. The College determines the conduct alleged in the Compliant would not constitute a violation of this Policy and Procedure, even if proven.

​The Title IX Coordinator will notify the parties if a Formal Complaint of sexual harassment is closed under this section, including the reason(s) for closure, and direct the parties to the appropriate College office or department to resolve the report or complaint. All parties may appeal the Title IX Coordinator’s dismissal of a Formal Complaint under this section by using the appeal procedures below.

7. Confidentiality/Privacy
   1. The College makes every effort to preserve the Parties’ privacy. The College will not share the identity of any individual who has made a report of sexual harassment, any Complainant, any individual who has been reported to the be the perpetrator of sexual harassment, any Respondent, or may witness, except as permitted or required by or to fulfill the purposes of applicable laws and regulations.
   2. Parties and Advisors are prohibited from unauthorized disclosure of information obtained by the College through these Procedures to the extent that information is the work product of the College, meaning it has been produced, compiled, or written by the College for purposes of its investigation and resolution of a Formal Complaint. It is also a violation of these Procedures to publicly disclose institutional work product that contains a Party or witness’s personally identifiable information without authorization or consent.
8. Regardless of when alleged sexual harassment is reported, a Complainant must be participating in or attempting to participate in one of the College’s educational program or activity for a Formal Complaint to be investigated.
9. Consolidation
   The College may consolidate complaints of sexual harassment against more than one Respondent, or by more than one Complaint against one or more Respondents, or by one party against another party, when the allegations of sexual harassment arise out of the same facts or circumstances.

Informal Resolution

Any party may request the College facilitate an informal resolution to a sexual harassment complaint at any time after the filing of a formal complaint. The Title IX Coordinator may offer the parties the opportunity for informal resolution, too.

1. Upon a request for informal resolution, the Title IX Coordinator determines whether informal resolution is appropriate based on the facts and circumstances of the case. The Title IX Coordinator ensures that any proposed informal resolution is consistent with the College’s obligations to prevent and redress sexual harassment.
2. A student’s allegations of sexual harassment against a College employee are not eligible for informal resolution.
3. The Title IX Coordinator provides the parties with written notice of proceeding with an informal resolution, including the allegations of sexual harassment, the requirements of the informal resolution process, and potential terms that may be requested or offered in informal resolution, and what information the College will maintain, including any potential disclosures of information.
4. The Title IX Coordinator also designates an independent, neutral person to facilitate the informal resolution.

Informal resolution is voluntary.

1. The complainant and respondent must provide written consent for informal resolution to take place.
2. Any party has a right to end the informal resolution process at any time prior to agreeing to a resolution and begin or continue the formal investigation and grievance process.

Informal resolution concludes the matter only when all parties have signed a written agreement that confirms resolution of the allegations.

1. The resolution agreement must include a waiver of the parties’ right to have a formal hearing on the allegations that have been informally resolved.
2. Parties are prohibited from revoking or appealing a resolution agreement. Should the respondent violate the terms of an informal resolution agreement, such violation will subject the respondent to an investigation and the formal grievance process contained in this procedure.

If a resolution agreement is not reached, the College will continue with a formal investigation.

Investigations

The goal of a formal investigation is to reach a determination as to whether a Respondent has violated one or more College policies prohibiting sexual harassment and if so, remedy the effects of a violation.

1. The Title IX Coordinator may include possible violations of other College policies that contributed to, arose from, or are otherwise related to alleged violations of this policy and procedure in the scope of an investigation.
2. The Title IX Coordinator gives written notice to the Complainant and Respondent of the investigation, providing sufficient details to allow the parties to respond and prepare for initial interviews, including the identity of the parties involved (if known), the conduct alleged to be sexual harassment, the date and location of alleged incidents (if known), the specific policies implicated, a statement that the Respondent is presumed not responsible and a determination of responsibility is made at the conclusion of the process, information regarding the parties’ right to an advisor and the right to review relevant evidence, a statement that retaliation is prohibited, information about confidentiality of the process, and notice that the College prohibits knowingly making false statements or submitting false information during the grievance process.
3. The Title IX Coordinator designates an investigator to investigate the allegations of sexual harassment. The Title IX Coordinator may serve as the investigator if the Title IX Coordinator is not serving in another role throughout the grievance process.
4. The investigator is also the decision-maker as to whether a Respondent has violated one or more College policies prohibiting sexual harassment, unless otherwise determined by the Title IX Coordinator.

Parties to an investigation can expect a prompt, thorough, and equitable investigation of complaints, including the opportunity for parties to ask questions, present witnesses and provide information regarding the allegations.

Parties and witnesses should cooperate in the investigation process to the extent required by law and this policy. If a party or witness choose not to participate or becomes unresponsive, the College reserves the right to continue its grievance process without their participation to ensure a prompt resolution.

The standard of proof used in investigations is preponderance of the evidence. It is the College’s responsibility to establish the standard of proof and gather evidence during investigations.

The College aims to bring all investigations to a resolution within thirty (30) business days from the date the Title IX Coordinator determines an investigation will commence.

1. Extensions of timeframe for good cause are allowed, so long as written notice and the reason for the delay is provided to the parties. Good cause includes:
   1. The complexity and/or number of the allegations;
   2. The severity and extent of the alleged misconduct;
   3. The number of parties, witnesses, and other types of evidence involved;
   4. The availability of the parties, witnesses, and evidence;
   5. A request by a party to delay an investigation;
   6. The effect of a concurrent criminal investigation or proceeding;
   7. Intervening holidays, College breaks, or other closures;
   8. Good faith efforts to reach a resolution; or
   9. Other unforeseen circumstances.
2. Investigations typically include interviews with the complainant, the respondent, and any witnesses, and the objective evaluation of any physical, documentary, or other evidence as appropriate and available. The College will give the complainant and the respondent written notice of any interview, meeting, or hearing at which a party is invited or expected to participate. This written notice may be via e-mail.
3. The Title IX Coordinator will inform the complainant and respondent at regular intervals of the status of its investigation.
4. The Parties have an equal opportunity to present witnesses and other evidence tending to prove or disprove the allegations.

Interviews conducted as part of an investigation under this procedure may be recorded by the College. Recordings not authorized by the College are prohibited.

The complainant and respondent have the right to be accompanied by an advisor of their choosing during all stages of an investigation.

• A party may elect to change advisors during the process.
• All advisors are subject to the same rules:
  • During the investigation, the advisor’s role is limited to providing advice, guidance, and support to the complainant or respondent. An advisor is not permitted to act as a participant or advocate during the investigative process.
  • Advisors are expected to maintain the privacy of the records shared with them.
  • Advisors are expected to refrain from interfering with investigations.
  • Any advisor who oversteps their role or interferes during an investigation process will be warned once. If the advisor continues to disrupt or otherwise fails to respect the limits of the advisor role, the advisor will be asked to leave. The Title IX Coordinator determines whether the advisor may return or should be replaced by a different advisor. 

Prior to finalizing a report, the investigator provides all parties an equal opportunity to review any evidence obtained as part of the investigation that is directly related to the allegations raised in the formal complaint, including evidence upon which the College does not intend to rely.

1. The complainant and respondent may submit a written response to the evidence within ten business days after receipt of the evidence.
   • Responses must be submitted to the investigator via email, mail, or hand delivery by 5:00 p.m. eastern standard time on the date responses are due.
   • Responses may not exceed ten (10) double-spaced pages on 8.5x11 paper with one-inch margins and 12-point font.
2. The investigator considers any responses received from the parties and conducts any further investigation necessary or appropriate.

Following an investigation, the investigator submits an investigative report and written determination to the parties that fairly summarizes relevant evidence. The report and determination includes a summary of the allegations; a summary of the response; a summary of the investigative steps taken to verify the allegations and response; a summary of the evidence relevant to a determination of responsibility; a determination on the question of responsibility; including rationale for the result and any discipline sanction that the College is permitted to share pursuant to State or federal law; and the procedures and permissible bases for the parties appeal.  

In cases where the Respondent is a student, after the investigative report and written determination has been sent to the parties, all parties shall have three (3) days to request a hearing. If either party requests a hearing, the hearting procedures described in the College Procedure Discipline and Appeal for Non-Academic Violations shall be followed, except that 1) all parties shall have the right to participate in the hearing to the extent required by Title IX; and 2) a single hearing officer will be utilized in lieu of a committee.

The following sanctions may be imposed for those who have violated these procedures:

1. Students

1. Verbal or Written Warning
2. Restrictions
3. Probation
4. Administrative withdrawal from a course without refund
5. Required Counseling
6. No Contact Directive
7. Suspension
8. Expulsion
9. Other consequences deemed appropriate

2. Employees

1. Verbal or Written Warning
2. Performance Improvement Plan
3. Required Counseling
4. Required Training or Education
5. Transfer or reassignment
6. Demotion
7. Suspension with or without Pay
8. Dismissal
9. Other consequences or conditions of employment deemed appropriate to the specific violation

If the investigator or hearing officer finds student expulsion or dismissal is an appropriate sanction for a Respondent, but the investigator does not have authority to authorize such a sanction, the investigator or hearing officer will make a recommendation of the sanction to the appropriate College official after the time for appeal has expired. If the investigator or hearing officer recommends the Respondent be expelled, suspended, or dismissed, during the time in which either party has to appeal, the Respondent shall remain in their current status (allowed on campus or emergency removal) unless otherwise determined by the appropriate College official.

Appeals

After the investigator submits their investigative report and written determination to the complainant and respondent, all parties are given an equal opportunity to appeal the determination. Appeals may be based only on these grounds:

1. Procedural irregularity that affected the outcome;
2. New evidence that was not reasonably available at the time of the hearing that could affect the outcome; and/or
3. The Title IX Coordinator, Deputy Title IX Coordinator, investigator, or decision-maker had a bias or conflict of interest that affected the outcome.

Parties must submit any appeal to the president of the College by 5:00 p.m. eastern standard time via email or mail, within ten (10) business days of receiving the decisionmaker’s written determination of responsibility. Appeals may not exceed ten (10) double-spaced pages on 8.5x11 paper with one-inch margins and 12-point font.

The College notifies all parties when an appeal is filed and provides all parties a copy of the appeal and a chance to submit a written statement supporting or challenging the outcome. Parties must submit written statements supporting or challenging the outcome to the President of the College by 5:00 p.m. eastern standard time via email or mail, within five (5) business days of receiving a copy of an appeal.

Within ten (10) days of receiving an appeal, the President shall conduct a review of the record, including the appeal(s) received, any written statements supporting or challenging the outcome, the investigation report, the written determination of responsibility, and any accompanying evidence prior to issuing a written decision to the complainant and respondent that describes the result of the appeal and the rationale for the result. If the appeal does not provide information that meets the grounds for appeal, the President will deny the appeal.

The president’s written decision is final.

Protection Against Retaliation

The College will not in any way retaliate against an individual for the purpose of interfering with any right or privilege secured by Title IX or because the individual has made a report or complaint, testified, assisted, participated, or refused to participate in any manner in an investigation, proceeding, or hearing under these procedures.

Retaliation is a violation of College policy regardless of whether the underlying allegations are ultimately found to have merit. Reports of retaliation are treated separately from reports or complaints of sexual harassment.

Providing False Information

Any individual who knowingly files a false report or complaint, who knowingly provides false information to College officials or who knowingly misleads College officials involved in the investigation or resolution of a complaint may be subject to disciplinary action, including but not limited to expulsion or employment termination. The College recognizes a determination regarding responsibility alone is not sufficient to conclude a false report or complaint was made.

Limited Immunity

The College community encourages the reporting of misconduct and crimes. Sometimes, complainants or witnesses are hesitant to report to College officials or participate in resolution processes because they fear they themselves may be accused of various policy violations. It is in the best interest of this College that as many complainants as possible choose to report to College officials and that witnesses come forward to share what they know. To encourage reporting, the College offers sexual harassment complainants and witnesses amnesty from minor policy violations.

Suspending Procedures

In cases of emergency or serious misconduct, the College reserves the right to suspend this process and may enact appropriate action for the welfare and safety of the College community. 

Student and Employee Education and Annual Training

All College employees shall receive annual trainings on the following:

1. The College’s obligation to address sex discrimination in its education programs or activities;
2. The scope of conduct that constitutes sex discrimination under Title IX, including the definition of “sex-based harassment”; and
3. All applicable notification and information requirements.

In addition to the training that all College employees must receive, the Title IX Coordinator, investigators/decision-makers, those hearing appeals, and those involved in any informal resolution process shall receive training on the following topics:

1. These grievance procedures;
2. How to serve impartially, including avoiding prejudgment of facts at the issue, conflicts of interest, bias;
3. Issues of relevance of questions and evidence; and
4. In addition, for Title IX Coordinators: training on specific Title IX Coordinator responsibilities, the College’s recordkeeping system, and Title IX recordkeeping requirements.

Each year, all students and employees will receive an electronic copy of these procedures sent to their College email address of record. These Procedures will be maintained online in the College’s website and a hard copy will be kept on file (in English and Spanish) in the Title IX Coordinator’s office. Other translations will be made available upon request.

Recordkeeping

The College maintains all records of Title IX proceedings and all materials used to train Title IX personnel for seven years.

Approved by the Board of Trustees, June 8, 2015
Revised: December 8, 2020
Amended November 13, 2023
Amended by the Board of Trustees, October 14, 2024

Legal Reference:     Title IX of the Education Amendments Act of 1972, as amended, 20 U.S.C. 1681 et seq. and its implementing regulations; Office for Civil Rights, Q&A on Campus Sexual Misconduct (September 2017); Office for Civil Right, Dear Colleague Letter on Sexual Harassment (Jan. 25, 2006); Office for Civil Right Office for Civil Rights, Revised Sexual Harassment Guidance (66 Fed. Reg. 5512, Jan. 19, 2001)