- A student will be placed on academic probation after the second consecutive time the student’s cumulative GPA is below 2.0. Once a student is placed on academic probation, the student will receive written notification alerting him/her of his/her academic progress and possible interventions. An Academic Probation hold will be placed on the student’s account.
- The student may be required to meet with his/her Student Success Advisor and/or assigned faculty advisor to develop an Academic Improvement Plan. This plan may include the following interventions to assist the student with improving his/her GPA:
- Limiting the number of courses in which the student may register in the subsequent semester.
- Repeating a course in which the student earned a low grade.
- Meeting with someone in the Purpose Center to discuss program and career options.
- Meeting with someone in the Academic Support Center and attend appropriate student success seminars.
- If a student is on academic probation for two consecutive semesters, the student will be placed on academic suspension for the next semester and, prior to readmission, must meet with an advisor and request academic reinstatement.
Suspended students seeking readmission must complete the electronic “Academic Appeal/Readmission” form and submit to the Chief Academic Officer prior to the beginning of the semester. The appeal is a written statement that should include the reasons they would like to be admitted, proposed course load, educational goals, their other time commitments, and any other information that might provide an explanation of the circumstances that led to the academic suspension.
The Chief Academic Officer will review the form and any other supporting documentation submitted by the student and will make the decision. Re-instatement may be contingent on the student enrolling in specific courses or activities as required by the Chief Academic Officer.
Approved by the Board of Trustees, May 11, 2015
Amended by the Board of Trustees, November 13, 2023
Academic Progress: Warning Probation, and Suspension Procedure
The policies governing academic progress at Surry Community College (SCC) are intended to assist students in successfully completing their programs of study. Procedures are designed to identify students experiencing academic difficulty and to ensure effective corrective action.
These procedures are supported by both faculty and staff, who are committed to the following:
- Informing all students of minimum academic standards and grading procedures
- Identifying and alerting students displaying signs of academic difficulty early in the semester through the SCC Early Alert Process
- Providing recommendations and opportunities for corrective actions to such students
- Notifying all students of their grade point average immediately following the end of the semester
Students enrolled in a degree, diploma, or certificate programs are expected to maintain satisfactory academic progress toward the completion of the requirements for their programs. A minimum grade point average (GPA) of at least 2.0 is required to graduate with a credential from SCC. Student Services reviews each student’s transcript at the end of each semester to determine if the student is satisfactorily progressing toward graduation.
Academic Warning
Students will be placed on academic warning after the first time their cumulative GPA falls below 2.0. Students placed on academic warning will receive an email notification alerting them of their academic progress and possible interventions.
Students may be required to meet with their Student Success Advisor and/or assigned faculty advisor to develop an Academic Improvement Plan. This plan may include the following interventions:
- Limiting the number of courses in which the student may register in the subsequent semester.
- Repeating a course in which the student earned a low grade.
- Meeting with someone in the Academic Support Center and attending appropriate student success seminars.
Academic Probation
Students will be placed on academic probation after the second consecutive time their cumulative GPA is below 2.0. Students placed on academic probation will receive an email and written notification alerting them of their academic progress and possible interventions. An Academic Probation hold will be placed on their account.
Students may be required to meet with their Student Success Advisor to create, review, or update their Academic Improvement Plan. The updated plan may include the following interventions:
- Limiting the number of courses in which the student may register in the subsequent semester. The student may not be allowed to register as student in full-time status.
- Repeating a course in which the student earned a low grade.
- Meeting with someone in the Academic Support Center and attending appropriate student success seminars.
Academic Suspension
Students will be placed on academic suspension after the third consecutive time their cumulative GPA is below 2.0. Students will receive an email and be notified in writing that they have been academically suspended from Surry Community College for a minimum of at least one semester, not including summer. An academic suspension hold will be placed on students’ accounts.
Academic Re-Instatement
Suspended students seeking readmission must via electronic form “Academic Appeal/Readmission” for re-instatement to the Chief Academic Officer prior to the beginning of the semester. The petition is a written statement that should include the reasons for the request, proposed course load, educational goals, other time commitments, and any additional information that might provide an explanation of the circumstances that led to the academic suspension.
The Chief Academic Officer will review the petition and any other supporting documentation submitted by the student and will make the re-instatement decision. Re-instatement may be contingent on the student enrolling in specific courses or activities as required by the Chief Academic Officer.
Approved by the Board of Trustees, May 11, 2015
Amended November 13, 2023
Academic Forgiveness
Currently enrolled students that have returned to Surry Community College (SCC) after a period of three (3) years of non-enrollment may apply for academic forgiveness, as they make a fresh start in pursing educational goals. Academic forgiveness allows for “D”, “F”, or “WF” grades that were earned at the College three or more years prior to current enrollment to be eliminated from the student’s cumulative GPA calculation.
To qualify for academic forgiveness, the following requirements must be met:
- The student has not been enrolled at SCC for a minimum of three (3) years prior to current enrollment and must be currently enrolled in curriculum courses at SCC.
- Prior to applying for academic forgiveness, the student must demonstrate a renewed academic interest and effort by earning at least a 2.5 cumulative GPA in the first twelve (12) semester hours completed after re-enrollment. Developmental course credits will not count toward the first twelve (12) hours.
The following points apply regarding the consideration of academic forgiveness:
- Academic forgiveness is not reversible and may only be applied once during an academic career at SCC.
- Forgiven grades remain on the student’s transcript with an “academic forgiveness” notation but are not calculated in the cumulative GPA.
- Courses that have been applied toward an awarded certificate, diploma, or degree at SCC are not eligible for academic forgiveness.
- Courses removed from the cumulative GPA calculation under academic forgiveness will still count toward satisfactory academic progress for students receiving financial aid and/or veteran’s benefits.
- Since developmental course work does not count in the student’s cumulative GPA, developmental course grades are not eligible for academic forgiveness.
Academic Forgiveness Process:
- Students must meet with their Student Success Advisor and/or Faculty Advisor to determine if they are eligible for academic forgiveness.
- If the determination is made that the student is eligible for academic forgiveness, then the student must complete and submit the Application for Academic Forgiveness through eforms.
- The Vice President of Student Services evaluates the academic record and determines the appropriate course(s) to be granted academic forgiveness.
- Students will be notified of a decision through their SCC email.
Students planning to transfer to another college or university are cautioned that the receiving institution may use all grades earned in computing grade-point averages for admissions and/or other purposes.
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